Career profile Β· live from the Careermash careers engine
Leadership / organisation

Admin Assistant

An admin assistant keeps an office running by handling the everyday paperwork, emails, diaries and phone calls that keep a team organised. It is a steady, people-facing job that suits anyone who likes order, gets on with others and takes quiet pride in being the person who knows where everything is.
No degree needed for many routesApprenticeship routeEntry routes with no formal quals
Apprenticeship route
0
AI impact
how much AI is reshaping it
Robin Β· your guide
Curious about being a admin assistant? Here's the honest picture - what you'd really do, what you'd earn, and every way in. No need to decide anything yet.

What you'd actually do

Day to day you will be answering calls and emails, booking meetings, filing documents, updating spreadsheets and making sure the right people get the right information at the right time. You are often the first point of contact, so being friendly, reliable and discreet matters as much as being neat and accurate.

It is usually an office-based role with regular weekday hours, and pay commonly starts around the minimum or low end and rises with experience and responsibility. You need to be organised, calm when several things land at once, and comfortable with computers and basic software like email and spreadsheets.

Many people get in straight from school with good GCSEs, through a business administration apprenticeship, or by starting as an office junior and learning on the job. No degree is needed, and it is a common stepping stone into office management, HR or finance roles.

1Answer phone calls and respond to emails
2Book meetings and manage diaries or appointments
3File paperwork and keep records up to date
4Update spreadsheets and databases
5Greet visitors and direct enquiries
6Order office supplies and handle post
7Support colleagues with typing and document preparation

Degrees that lead here via General Studies

Apprenticeships that lead here

No apprenticeship standard maps directly yet - the university or college route is the main way in.

How to get in - your routes

Careermash Β· your kind of work, the careers in it, and every route in - all in one place.

Career data: role, pay and progression profiles built for Careermash's careers engine; AI-impact estimates from Anthropic's observed AI-usage telemetry and OpenAI's AI Jobs Transition Framework. Course data: HESA / Discover Uni, including Graduate Outcomes, LEO and the National Student Survey. Apprenticeships: IfATE-published standards, approved only.

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